In the Participant Tree section of the Participant Manager view, which you can open from the Administration Perspective launch panel, you can view and edit associations between participants, roles, organizations and departments.
The Participant Manager view displays the default tree hierarchy as it is created in the modeling phase. The user who has administrator rights can view the organizational structure.

Figure: Participant Tree
Hereby, the icons indicate the following types:
Note that with each organization a default department is provided to which the user
can also be assigned. The default department has the name of the organization appended
by the term Default.
In the PredefinedModel tree you find the Administrator and Auditor role. The Administrator role is a predefined role with the authorization for all workflow administration activities. The Auditor role provides read-only authorization to view all processing aspects of the workflow. Please refer to chapter Participants and Users of the Stardust Concepts part Participants and Users of the Stardust Concepts section for details on these roles.

Figure: PredefinedModel Tree
You can filter for any node in the Participants tree. Enter a term in the Filter entry
field and click the Filter icon
.
The tree now shows all nodes containing the entered term.

Figure: Example Filter result
To clear the filtering, click the
icon in the
toolbar.
To get an overview on all nodes that have no participant assigned, click the
Show Empty Participants
icon in the
toolbar.

Figure: Show empty Participants
If you like to highlight all occurrences of users in the
Participants tree, which are selected in the Users
table, click the
icon in the toolbar. All nodes, which have the selected participant(s) in their permission tree, expand and
display the participant(s) highlighted.

Figure: Click to highlight occurrences of selected users
To refresh the Participants tree, click the Refresh
icon in the toolbar.
You can create users for un-scoped organizations, implicitly scoped organizations, departments, roles and user groups from the context menu. To create a user, right-click the participant in the Participants tree and select Create User.

Figure: Create User
The Create User dialog opens. Please refer to section Creating a new User of chapter Creating and Editing User Accounts for details on this dialog.
To create a user to be assigned to multiple participants, do the following:



You can associate users with a role, department or organization by dragging and dropping them from the Users table to the Participants tree.
You can associate the users with:
To associate a user perform the following steps:


To associate a user with multiple roles or organizations:
CTRL+Click. The
selected participant nodes get highlighted.



In case you drag and drop a user to a non-selected participant node and other participant nodes are selected, he is added to the non-selected participant node only.

Figure: Dragging a user to a non-selected participant if others are selected
The user is displayed in the tree node, where it was dragged and dropped to. The other participants remain highlighted.

Figure: Added user
To remove a user association, right-click on the user you want to remove from the participant and select Remove.

Figure: Remove User Association with Role
The associated user gets removed from the participant in the tree.
Please refer to section Modifying a User and Invalidating Users in chapter Creating and Editing User Accounts for details on how to modify or invalidate the user associated with the organization.
To remove all user associations from a participant, right-click the participant and select Remove All Users.

Figure: Remove User Association with Role
All associated users will be removed from the participant in the tree.
To remove all user associations from multiple participants, do the following:
CTRL+Click. The
selected participant nodes get highlighted.



If a cardinality value is set for a role during modeling, there is a maximum of users who can be assigned to this role. In case you try to assign a user to a role, which cardinality is already reached, the user can't be assigned and an error message is displayed above the tree.
Cannot assign more users to participant. Cardinality <cardinality> exceeded.

Figure: Exceeded Cardinality notification
Please refer to chapter Modeling the Organizational Structure of the Stardust Documentation - Modeling Guide section Cardinality of chapter Modeling the Organizational Structure for information on how to set the cardinality for roles.
In the participant tree, you can create, modify and delete departments.
You can also create and assign users for the following:
To create a department:

Figure: Create Department Menu

Figure: Create department dialog box

Figure: Participant Tree Node - Created Department
To modify a department:

Figure: Modify Department Menu

Figure: Modify department dialog box
Note that to delete a department all activities should be completed under that department. If activities are not complete then you cannot delete the department.
To delete a department:

Figure: Delete department menu
In the User Group tree, you can create new users and remove users from user groups.

Figure: User Group Tree
To create a new user in a user group, right-click the user group and select Create User.

Figure: Create a user in a user group
The Create User dialog opens, where you can add details for the new user. Please refer to section Creating a new User of chapter Creating and Editing User Accounts for details on this dialog.
To remove all user associations from a user group, right-click the user group and select Remove All Users.

Figure: Remove all users from a user group
To remove the association of a specific user from a user group, right-click the user and select Remove.

Figure: Removing a specific user from a user group